These conditions govern my relationship with you as a client. I can therefore only act for you on the following basis and when you have had sight of these conditions, then by instructing me to act you are accepting the following conditions.


I will accept instructions from you in accordance with the Notaries Practice Rules and my oath of office.


I have to identify you and any organisation you are representing. This will involve providing me with

For individuals:

Evidence of identity – this should be your passport, or if you have no passport a government issued document which bears your photograph, such as an EU photographic driving licence.

Proof of residence – a document which confirms where you live, such as a recent utility bill or bank statement. If you have difficulty producing such original documents I shall need to discuss with you what evidence of identity I need to see to satisfy myself that you are the person you say you are.

For businesses and organisations

A certificate of incorporation, certificate of good standing and/or other comparable evidence will be needed to establish that the company or organisation was formed and continues to exist. In the case of companies or organisations based in the United Kingdom, I will usually be able to conduct my own independent checks to satisfy myself that this is the case. This will incur a small charge. I may also require that you produce additional documents.

The documents which prove the authority of the person who appears before me, for example, the signed minutes confirming a Board Resolution, Power of Attorney or the constitutional documents of the company e.g. memorandum and articles of association. They must be original documents.

Evidence of the identity of the person who appears before me – this should be their passport, or if they have no passport a government issued document which bears their photograph, such as an EU photographic driving licence.

Proof of residence of the person who appears before me – a document which confirms where they live, such as a recent utility bill or bank statement. If they have difficulty producing such original documents I will need to discuss with them what evidence of identity I need to see to satisfy myself that they are the person they say they are.

Electronic personal checks:

In some cases I may have to undertake an electronic identification Since I must pay for this service I will raise a small charge (currently £3.50) to you in relation to this check. By agreeing that I should do undertake this check you are confirming your agreement that I may use personal information you provide in order to conduct the electronic money laundering checks. The personal information you disclose may be disclosed to a credit reference agency as part of those checks and they may keep a record of that information. This has no adverse impact on your credit rating whatsoever.


I charge fees based principally on the time taken for the whole matter, and this is charged at the rate of £225 per hour. The time taken includes: making the appointment, travelling or waiting time meetings with you and others, considering preparing and working on papers and correspondence, including faxes and electronic mail. All letters and telephone calls will be charged on a time basis and the time needed to make the record) at the rate of £250 per hour.

In accordance with the Council of the Notaries’ Society Guidelines (which stipulate that fees must be reasonable having regard to all of the circumstances of the case) my fees may be increased to reflect particular complexity, speed and special skills.

I charge a minimum fee of £85.

Although my charges take account of my ordinary business expenses, such as normal postage and telephone charges, I reserve the right to charge you for any unusual expenses I incur including printing, exceptional photocopying, overseas postage, overseas telephone and fax costs.

Fees may also be payable to third parties, for example fees payable to the Foreign Office, Foreign Embassies or agents dealing with legalisation of documents, Companies House search fees, translation fees or postage or courier charges.

My bill must be paid on presentation, and documents will not be released until it has been paid.

I reserve the right to request money to be paid to me in advance in relation to work where expenses charged by third parties are to be incurred on your behalf. I should receive payment in sufficient time to allow for bank clearance of funds.


Part of the Notary’s role is to check the facts in the documents he notarises for his clients, and this sometimes involves obtaining evidence or proof from sources independent of you. In this I need your full cooperation. If I have to add disclaimers to the document to make it clear that there are facts which I have not been able to verify the document may become useless or of less benefit to you and I will not accept liability if this is the case


I will store any evidence taken of identity and, without charge to you, a copy of the original of any notarial act I have completed. I will not always keep a full copy of your document but I reserve the right to do so.


If I am asked to hold a client’s money I will do so in accordance with the relevant Notaries’ Practice and Accounts Rules, paying interest when required to do so by the Rules. To comply with my obligations under the Criminal Justice Act 1993, the Proceeds of Crime Act 2002 and the Money Laundering Regulations 1993, 2001 and 2003 I reserve the right to ask for evidence of the source of any funds provided to me or involved in the transaction.


My notarial practice is regulated by the Faculty Office of the Archbishop of Canterbury : The Faculty Office, 1, The Sanctuary, Westminster London SW1P 3JT Telephone 020 7222 5381 Email Faculty.office@1thesanctuary.com Website www.facultyoffice.org.uk

If you are dissatisfied about the service you have received please do not hesitate to contact me.

If we are unable to resolve the matter you may then complain to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute.

In that case please write (but do not enclose any original documents) with full details of your complaint to :-The Secretary of The Notaries Society, Old Church Chambers, 23 Sandhill Road, St James, Northampton NN5 5LH Email secretary@thenotariessociety.org.uk Tel : 01604 758908

If you have any difficulty in making a complaint in writing please do not hesitate to call the Notaries Society/the Faculty Office for assistance.

Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of eight weeks from the date you first notified me that you were dissatisfied, make your complaint to the Legal Ombudsman, if you are not happy with the result : Legal Ombudsman, PO Box 6806, Wolverhampton WV1 9WJ Tel : 0300 555 0333 Email : enquiries@legalombudsman.org.uk Website : www.legalombudsman.org.uk

If you decide to make a complaint to the Legal Ombudsman you must refer your matter to the Legal Ombudsman within six months from the conclusion of the complaint process.

Please note that my notarial practice has no connection whatsoever with Parrott and Coales LLP and my practice as a solicitor.

Please note that my notarial practice has no connection whatsoever with Parrott and Coales LLP and my practice as a solicitor.


I am prohibited by this legislation from acting for or advising a client in relation to terrorist financing or the acquisition, retention, use or control of the proceeds of any crime or any attempt to conceal, disguise, convert or transfer any criminal property or to remove it from the jurisdiction, or from being involved in arrangements relating to such activities.

The proceeds of crime and criminal property are widely defined for these purposes to include any activity (including tax evasion) carried on anywhere which would be illegal if carried on in the United Kingdom.

I have a legal obligation to report to the Serious Organised Crime Agency any person, including a client, that I have any reason to suspect is involved in activity covered by this legislation. As a result I must reserve the right to disclose all information to the relevant authorities that may be required by law without notice to you, and if appropriate to cease acting for you without giving any specific reason.

These obligations override my duty of confidentiality to you. I therefore cannot and will not accept any liability for any loss or damage that you or a third party may suffer or incur from any cause, arising from any action taken, or not taken, by me in order to comply with this or any related legislation.

I may also require confirmation from you of the source of any funds, in particular any sent from another country. In such cases I may require further information and supporting documentation to verify the source and legitimacy of such funds.


I maintain professional indemnity insurance in the sum of £5million. Save as provided under the Unfair Contract Terms Act 1977, my liability to you for any loss, injury or damage of any nature whatever whether direct or consequential, including, without limitation, in respect of negligence or breach of my duty to you, is hereby limited to such sum in respect of any one claim or series of related claims (save in the case of fraud, where no such limit shall apply).


Any notice to be given to me can only be validly given in writing by personal delivery or recorded delivery post to my current office address.

Any notice to be given by me to you is deemed to have been validly given to you at your last address known to me, in the following order of preference: a postal address, a fax number or an email address.

In the case of post such notices if sent by prepaid post to an address in the United Kingdom, will be deemed to have been delivered 7 days after posting, and if sent by prepaid post to an address outside the United Kingdom, within the period provided for in the Civil Procedure Rules relating to service of proceedings out of the jurisdiction. In the case of fax or email such notices will be deemed to have been delivered 24 hours after transmission or sending.


The formal and material validity, performance and construction of these conditions and any agreement made, and whether any agreement is made subject to them, shall be governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the Courts of England and Wales.